Archive for February 19, 2010

A preview of Office SharePoint Server site templates



A preview of Office SharePoint Server site templates
My name is Tom, and I write for Office Online. I’m a new guest blogger on Get the Point, and today I’d like to discuss the default site templates included in Office SharePoint Server 2007.
When you create a new Office SharePoint Server site, you can start by using a site template, which you can later customize. There are four categories of site templates from which you can choose: Collaboration, Meetings, Enterprise, and Publishing. In each category, there are several site templates provided.
You might be thinking…
“What do the site templates look like?”
“What features are included?”
“Which one should I use?”
“Why do I see different templates depending on where I access this page from?”
It’s worth noting that there is a description of each template on the left side of the page as you highlight each template. However, you may find this insufficient if you want to preview each one and get an idea for how it might fit your needs.
In this blog, we’ll identify the default templates, provide a preview of each, list the features included, and suggest practical uses for them. Before we do this, let’s go over what a site template is in Office SharePoint Server 2007.
A site template is a pre-built Web site that contains Web pages, lists, libraries, and other features that support content publishing, content management, records management, or business intelligence for your organization. After you create a site from a site template, you can customize it as much as you like. You can even save your new site as a site template for others to use.
Site templates are grouped into four categories: Collaboration, Meetings, Enterprise, and Publishing. We’ll go through each category, starting with Collaboration.
Collaboration
The site templates under Collaboration are intended to help teams in an organization work on projects, collaborate on documents, and share information.
Team site
The Team site is an all-purpose template that can be used by any team, large or small, to create, organize, and share business information. You might use the site to store planning and budget documents, track issues and tasks, and share links and contacts with others.
What’s included in the template:
  • Document library
  • Announcements list
  • Contacts list
  • Links list
  • Calendar
Blank site
The Blank site template is empty, containing no libraries, lists, or sample content. If you want to create a site from scratch, this template is for you.
To add content, you will need to add new libraries, lists, Web parts and so on. You can also use a Web design program, like Office SharePoint Designer, that is compatible with Office SharePoint Server.
What’s included in the template:
  • Site image Web Part
  • Ability to add more Web Parts
Document Workspace
The Document Workspace template can be used for sharing and managing documents with others. The template includes features that are used to share and update files, keeping others informed on the status of those files.
What’s included in the template::
  • Document library
  • Announcements list
  • Tasks list
  • Members list
  • Links list
Wiki site
The Wiki site template can be used to create a community site for a team or a project. As a wiki, users can quickly and easily add, edit, and delete Web pages on the site.
Wikis promote an environment where everyone can brainstorm and share ideas. They are also useful for collaborating on business processes and documents because everyone can contribute to it.
What’s included in the template:
  • Wiki pages
  • Wiki page library
  • Links list
Blog site
The Blog site template can be used to create a site where users post information quickly and allow others to comment on it, otherwise, known as blogging.
Blogs are online journals where users can share ideas quickly in an informal, chronological format. You might create a blog to share a new idea or vision in an engaging journal format, where others can ask questions and add comments.
What’s included in the template:
  • Blogs list
  • Posts list
  • Comments list
  • Categories list
  • Links list
  • Photo library
  • Tools to manage posts and other resources
Meetings
The site templates under Meetings are intended to help teams within an organization manage various types of meetings.
Basic Meeting Workspace
The Basic Meeting Workspace template can be used to create a site for planning, organizing, and tracking meetings.
A meeting workspace is useful for managing a reoccurring meeting, such as a weekly team meeting. There are useful features you can use to track topics, documents, attendees, and so forth.
What’s included in the template:
  • Objectives list
  • Agenda
  • Attendees list
  • Document library
Blank Meeting Workspace
The Blank Meeting Workspace template can be used to create a meeting workspace that is initially empty, containing no sample content or features.
Add your own libraries, lists, and Web Parts to make this site work for your team meetings.
What’s included in the template:
  • Empty page where you add your own content
Decision Meeting Workspace
The Decision Meeting Workspace template can be used to create a site for meetings that involve reviewing documents and recording decisions.
Included in the template are features that help you record decisions and action items based on those decisions. All of this helps a team stay focused on the outcome of a meeting.
What’s included in the template:
  • Objectives list
  • Attendees list
  • Agenda
  • Document library
  • Tasks list
  • Decisions list
Social Meeting Workspace
The Social Meeting Workspace template can be used to create a site that helps you plan and coordinate social occasions.
You can use the template for everything from a team party to a charity event.
What’s included in the template:
  • Attendees list
  • Things To Bring list
  • Directions
  • Picture library for photos
  • Image/log
Multipage Meeting Workspace
The Multipage Meeting Workspace template can be used to create a site that helps you plan, organize, and capture the results of a complex meeting or a series of meetings.
Use the site to manage meetings that require in-depth supporting materials that need to be stored on separate pages.
What’s included in the template:
  • Objectives list
  • Attendees list
  • Agenda
  • Two pages that can be customized
  • Ability to add 10 pages per meeting
Enterprise
The site templates under Enterprise are intended to support enterprise-level document management, records management, and information management needs.
Document Center
The Document Center template can be used to create a site where you centrally manage a large numbers of documents in your enterprise.
The site contains powerful content management features, such as the ability to support large-scale content authoring (50,000 or more documents actively edited), mandatory checkout, versioning, workflows, and content types.
What’s included in the template:
  • Document library
  • Relevant Documents Web Part
  • Upcoming Tasks Web Part
  • Tree View navigation
  • Personalized views
  • Document management features enabled
Records Center
The Records Center template can be used to create a site where you provide records management for your organization.
A records management site serves as a central repository where all records are stored, and it supports the records management process (collection, management, disposition, etc.). Such a site can help you comply with governmental or legal regulations.
What’s included in the template:
  • Vault abilities to ensure integrity of records
  • Information management policy enforced
  • Holds list to suspend records subject to litigation
  • Record Routing list to route records to the correct location
  • Unclassified Records library to store records that don’t match any other Record Routing entry
  • Support for content submitted through a Web service using SOAP or through e-mail using SMTP.
Personalization site
The Personalization site template can be used to create a site for delivering personalized views, data, and navigation for My Sites. (My Sites are discussed later in this topic.)
The site can be used to expose content that is personalized for or targeted to individual users on their My Sites.
What’s included in the template:
  • Personalization-specific Web Parts (optimized for My Site)
  • Personalization-specific navigation (optimized for My Site)
Site Directory
The Site Directory template can be used to create a site that lists and categorizes important sites in your organization.
A site directory can help you if you want to provide site visitors with a central place to view or locate all of the sites in your site collection.
What’s included in the template:
  • Different views for categorized sites, top sites, and site map
Report Center
The Report Center template can be used to create a site that serves as a central location for business-intelligence-related content, such as dashboards, Web Parts, key performance indicators (KPI), and business data connectivity technologies.
Such a site provides users with a single place to find the latest reports, spreadsheets, and KPI’s that drive their business.
What’s included in the template:
  • Document libraries for storing reports, lists, and connections to external data sources
  • Page templates and Web Parts used to create pages and lists with business information
  • Search for items using categories
  • View calendar of upcoming reports
  • Subscribe to relevant reports
Search Center with tabs
The Search Center with tabs template can be used to create a search-based site for users. The main Welcome page features a simple search box in the center of the page.
The search returns items only from your site and eliminates returns that don’t apply to your search. You can search different collections of information separately using tabs.
What’s included in the template:
  • Multiple tabs for general searches and searches for people
  • Ability to add and customize tabs that focus on other search scopes or result types
Search Center
The Search Center template can be used to create a search-based site for users. The main Welcome page features a simple search box in the center of the page.
The search returns items only from your site and eliminates returns that don’t apply to your search.
What’s included in the template:
  • Pages for search results and advanced search
My Site Host
The My Site Host template can be used to create a hosted location for My Sites. (My Sites are discussed later in this topic.)
Note: This template is only available when you create a site collection using Central Administration.
Publishing
The site templates under Publishing are intended to help organizations design, deploy, and manage divisional portal sites, enterprise intranet portals, and public-facing Internet sites. All site templates in this category have publishing features enabled, including the content editor, page editing toolbar, and check out.
Publishing site
The Publishing site template can be used to create a site where you quickly publish Web pages.
As a publishing site, Contributors can work on draft versions of pages and then publish those pages to make them visible to other users.
What’s included in the template:
  • Document library (for Web publishing assets)
  • Image library (for Web publishing assets)
  • Publishing features available
Note: This site template is available when publishing features are enabled on the parent site.
Publishing site with workflow
The Publishing site with workflow template can be used to create a site where you quickly publish Web pages on a schedule using workflows.
As a publishing site, Contributors can work on draft versions of pages and then publish those pages to make them visible to other users. With workflows enabled, you can better manage when pages get published by enforcing an approval process.
What’s included in the template:
  • Document library (for Web publishing assets)
  • Image library (for Web publishing assets)
  • Publishing features available
Note: This site template is available when publishing features are enabled on the parent site.
News site
The News site template can be used to create a site with news articles that are easy to create and manage.
The site can serve as the single place to deliver important and up-to-date information for your entire organization.
What’s included in the template:
  • Sample news page layouts
  • Archive for storing older news items
  • Easy-to-use layout for readers and news providers
  • RSS Viewer Web part
  • This Week in Pictures Web part
  • Publishing features available
Collaboration Portal
The Collaboration Portal template can be used to create a starter site hierarchy for an intranet divisional portal.
A portal site typically hosts numerous team sites, and there will likely be as many contributors as there are readers on the site.
What’s included in the template:
  • Home page
  • News site
  • Site Directory
  • Search Center with Tabs
Note: This site template is available when you create a site collection in Central Administration.
Publishing Portal
The Publishing Portal template can be used to create a starter site hierarchy for a large intranet portal or Internet-facing site.
The site can be customized with distinctive branding to match the look and feel of your organization.
What’s included in the template:
  • Home page
  • Press releases subsite
  • Search Center
  • Login page
  • Publish pages with approval workflows
  • Only publishing subsites (with workflow) can be created
Note: This site template is available when you create a site collection in Central Administration.
My Site
My Site is a site that is available to every user in an organization. It is included with Office SharePoint Server as a way for employees to store their personal documents, lists, contacts, calendars and more. My Site is not one of the site templates you choose from when you create a new site, but it is included here so that you can consider how you might want to share or promote its content on your site. You may, for example, create a new site that depends on My Site functionality and content, such as the Personalization site and My Site Host templates above.
My site
My Sites are enabled by default in Office SharePoint Server. Every user in your organization has a unique My Site.
Similar to the default site templates, they contain features that can be used and customized to share content with others.
What’s included in the template:
  • 2 parts: My Home personal site and My Profile public profile page
  • Links list
  • Colleagues Web Part
  • In Common with You Web Part
  • Memberships Web Part
  • Calendar Web Part
  • SharePoint Sites Web Part
  • Documents Web Part

SharePoint free tools 

SharePoint View Boost 1.2.111.1

SharePoint View Boost is a free tool to enhance user experience on SharePoint list view. Currently it can wrap column headers and expand columns in a standard SharePoint view. When a standard view contains too many columns, there will be a horizontal scrollbar on the browser and you should drag it to see more SharePoint columns. It is inconvenient when you want to see all related columns temporarily with no dragging and no new SharePoint list view. The above problem can be solved by SharePoint View Boost. With it, you can just click a menu item in the Actions menu and there will be “collapse/expand” button on the top of every column in the view header. By clicking the “collapse/expand” button, you can wrap column header or expand the column.SharePoint View Boost is compatible with both MOSS 2007 and WSS 3.0, has cross-browser support and available in several languages.

SharePoint Project Progress Monitor 1.1.11

  • Display SharePoint percentage data as a graphical progress bar;
  • Two-way conversion between raw numerical data and eye-catching color-coded progress bars;
  • Fully customizable color options, bar length settings, and minimum and maximum allowed values;
  • Supports percentage values above 100% and below 0%;
  • Option to display colored progress bar and numerical percentage together.

SharePoint Project Progress Monitor is compatible with both MOSS 2007 and WSS 3.0, has cross-browser support and available in several languages. For more information, please  Click here

SharePoint List Filter Favorites 1.2.111.1

  • Filter SharePoint list columns;
  • Add and save filtered views as private or public to Filter Favorites submenu;
  • Save and Load filtered views to avoid repeating creating same Filtered Views;
  • Can delete/rename saved filtered views from Organize Favorite Filters submenu.